Exporting your contacts from HubSpot is crucial for many businesses—it serves multiple vital purposes. First off, you get a backup of your contacts so if anything goes wrong within HubSpot, you can swiftly restore your contact data without breaking a sweat.
But it's not just about playing it safe! Exporting contacts also gives you freedom of movement with your data. You're not tied down to HubSpot—you've got a copy of your contacts, ready to be used on any platform or for any purpose you see fit.
Also, if you transfer it to a robust analytical tool, you can dive deep into your data and uncover gems of information that might have stayed hidden within HubSpot's interface.
You get customized reports and tailored analysis that help you spot trends, pinpoint customer segments, and deliver personalized experiences to your customers.
In this blog we discuss various limitations on HubSpot export data and workarounds for them.
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Step-by-step process to export data from HubSpot
Exporting contact data from HubSpot is easy.
First, go to your contacts.
Click on export.
Select the file format in which you want to export your data.
That’s it. You’ll receive your contact list on your PC.
You can also export each contact’s properties by going to the actions tab and selecting ‘export contact data.’
Then, choose the contact information that you’d like to export.
You will receive an email with a link to download this file.
The exporting process is easy, but it comes with certain limitations.
Limitations of Exporting HubSpot Data
1. Export Limits
You can only export up to 300 times in a day and do three exports at once. If you exceed these limits, you have to wait. This can slow down your work if you export data often.
2. Large File Splitting
Big exports take time and might consist of many zip files. This happens when you have lots of data, like a long list of customers. It makes managing and using the data harder.
3. Manual Exporting
You have to export data manually each time. This can be a big job, especially for businesses that need to export data often, like nonprofits with lots of donors.
4. Lost Associations
When you export data, some links between different pieces of information may get left out. This is tough for businesses that rely on those connections, like real estate companies needing to link properties and sales.
5. Manual Data Restoration
If you need to bring back data from a backup, you have to do it manually, which takes time and can cause mistakes.
6. Tracking Changes
When you export data, it's hard to see what modifications have been made over time. This is important for businesses that need to keep accurate records, like finance firms that follow the rules.
7. Security Risks
Exported files can end up on computers that aren't secure, which can be bad for data safety, especially with sensitive information like financial records.
Overcome HubSpot Export Limitations with Gigasheet
Unlike HubSpot, Gigasheet doesn’t have export limits. We tried its limits by analyzing a file with 797.9 million rows, and Gigasheet didn’t flinch. Gigasheet supports up to a staggering 1 billion rows and 17,000 columns in a single sheet.
To overcome Hubspot export limitations, you need to move your data file to Gigasheet. Log in to Gigasheet and find the “import from platform” tab. There, you’ll find an option to import contacts from Hubspot.
Now, Gigasheet connects with Hubspot.
Importing a file from Hubspot takes a few minutes. Once it’s loaded, you’ll find all HubSpot data in your Gigasheet library, ready for analysis.
Export Data From HubSpot For Analysis
Once your HubSpot data is loaded into Gigasheet, you can use Gigasheet's intuitive interface to filter customers by specific demographics, group sales data by product categories, or pivot to see revenue trends across different quarters.
You can also use spreadsheet AI to simply ask a question, and the AI tool will analyze data for you and present results.
That’s not all! You can use no-code enrichments in Gigasheet to update your columns with information from third party sites. For instance, you can:
- validate email addresses in bulk
- enrich your data with Reveneubase
- write AI-generated messages with AI to nurture your leads
Your team members can collaborate in real-time, making updates, adding insights, and contributing to the data-driven journey. No more version control nightmares or tangled spreadsheets.
Also, Gigasheet integration with APIs allows you to connect with external services effortlessly. You can fetch social media profiles and financial data or tap into geolocation services with Gigasheet's API integrations.
Once you finish your analysis, you can export your data file in a single click. It’s that easy. Sign up for free and give it a try!
The ease of a spreadsheet with the power of a data warehouse.
